Pinnokio

Fiduciaries · supplier accounting

Available

From invoice to journal entry, with controls

A known signature, learned rules, controls, then the journal entry.

The situation

A supplier invoice arrives by email. The supplier must be identified, and the right accounts, the right VAT rate and the right split found, then posted. Many of these invoices look like last month's.

A received invoice goes through rules and controls before a draft journal entry; a new case is processed, then learned.
Received invoice → rules → controls → draft journal entry; a new case is processed, then learned.

What Pinnokio does

  1. 1

    Look for a known signature

    Pinnokio first checks whether the document matches an already learned signature; a high confidence threshold is required for this identification.

  2. 2

    Apply the associated rules

    Supplier or customer, currency and amount ranges, VAT codes and rates, identified services, number and detail of lines.

  3. 3

    Check

    Amounts, period, VAT and action rights are verified.

  4. 4

    Prepare the entry

    The journal entry is prepared in your accounting tool.

  5. 5

    Learn from the new

    A supplier that offers a new service enriches the rules; the approved processing becomes the reference.

The result

A prepared journal entry, identified exceptions, and rules that grow richer. Adjustments gradually build the company's operational footprint: suppliers, habits and methods.

Limits and approvals

  • The confidence threshold applies to identifying the signature; it does not mean the whole entry is correct at that level.
  • A document outside the known framework is handled differently, with review where necessary.
  • Pinnokio does not promise the absence of errors: it describes its controls and submits exceptions.

Frequently asked questions

Is an invoice processed by a language model every time?

Not for repetitive work: Pinnokio combines understanding of context with deterministic processing. An invoice already seen is recognised by its signature and follows the associated rules.

What happens with a new supplier?

The case is handled with more care, then learned: the approved processing enriches the rules for subsequent invoices.

Related path

Fiduciaries

See how it works on your own scenario

A business situation, your tools, your rules: the demo starts from your reality.

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